Guide to Authors

For details about the manuscript submission process please see "How to Submit ". All submissions should be made via online submission system. Manuscript can be prepared as a Microsoft Word .doc/.docx file. Opto-Electronic Advances publishes original research as Articles, and a range of other content types including Reviews, Letters, Highlights.

Editorial Policies

Submission to Opto-Electronic Advances implies that all authors have seen and approved the full manuscript. To avoid unnecessary delays in the review process, please consider the following policies carefully before submitting your manuscript.

Authorship and Copyright 

Submission of an article implies that
  1) The work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis or as an electronic preprint), it is not under consideration for publication elsewhere.
  2) Its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out.
  3) If the paper is accepted, it will not be published elsewhere including electronically in the same form, in English or in any other language, without the written consent of the copyright-holder.
  Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. Any changes to the author list after submission, such as a change in the order of the authors, or the deletion or addition of authors, must be approved by a signed letter from every author. The corresponding author must confirm that he or she has had full access to the data in the study and final responsibility for the decision to submit for publication. Changes of authorship or in the order of authors are not accepted after acceptance of a manuscript in principle. Once an authorship dispute arises before publication, the process should be halted until the dispute is resolved. 
Contributions by individuals who made direct contributions to the work but do not meet the criteria for becoming the author should be noted in the Acknowledgments section of the manuscript, including their roles, affiliations, and potential conflicts of interest. This is consistent with the editorial policy of the Opto-Electronic Advances(OEA).
  As the manuscript has been accepted, all authors should transfer the copyright of the article, including that of the printing and on-line version, to the publisher. All authors must sign the copyright transfer agreement before the article can be published.Editors would inform the corresponding author to return the copyright transfer agreement before the chief- editor’s final examination. 

Human Subjects and Animal Experiments 

All research involving human participants must have been approved by the authors' institutional review board or equivalent committee(s), and that board must be named in the manuscript. For research involving human participants, informed consent must have been obtained (or the reason for lack of consent explained — for example, that the data were analyzed anonymously), and authors should be able to submit, upon request, a statement from the research ethics committee or institutional review board indicating approval of the research.
  For studies involving animals, all work must have been conducted according to applicable national and international guidelines. Prior approval must have been obtained for all protocols from the relevant author's institutional or other appropriate ethics committee, and the institution name and permit numbers must be provided at submission. For research involving non-human primates, all studies must be performed in accordance with the recommendations of the Weatherall (2006) report. Where unregulated animals are used or ethics approval is not required by a specific committee, the article should include a clear statement of this fact and the reasons why ethical approval is not required.

Conflicts of Interest

In the interests of transparency and to help readers assess any potential bias, all submissions must include disclosure of all relationships that could be viewed as presenting a potential conflict of interest.
  All authors are requested to disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations within three years of beginning the submitted work that could inappropriately influence, or be perceived to influence, their work.
  Referees are also asked to indicate any potential conflicts they might have in reviewing a particular paper.

Peer Review Policy

All contributions that are selected for peer review are sent to two or more independent reviewers. The identity of reviewers is confidential and manuscripts are considered private information.
  This peer review stage may take one months or longer. Note that the comments of the anonymous reviewers are the key to decide the fate of the manuscript, but the result is determined by the editorial office. Papers may be rejected without external review at the editor’s discretion.
  Authors are encouraged to suggest or recommend for exclusion reviewers at the time of submissions. Authors should also provide upon submission any kind of supplementary material that will aid the review process.
Reviewer selection is critical to the publication process, and we base our choices on many factors, including expertise, reputation, and specific recommendations. For further details about the peer review process and information for referees please see "For referees".

Plagiarism and Duplicate Publication

Plagiarism is when an author attempts to pass off someone else's work as his or her own. Duplicate publication, sometimes called self-plagiarism, occurs when an author reuses substantial parts of his or her own published work without providing the appropriate references. Plagiarism without dishonest intent is relatively frequent, for example, when an author reuses parts of an introduction from an earlier paper.
  Because of some confusion as to the appropriate use of other authors' writing, we offer the following guideline in addition to the normal principles regarding plagiarism: if more than 5 consecutive words are taken verbatim from the text of another publication (including the authors’ own work), this fact should be indicated by the use of inverted commas, as well as citation of the original source. It is not appropriate to make trivial changes to the wording instead. This rule can be relaxed slightly for descriptions of methodology from the authors’ own papers, or for common phrases.
  Papers submitted for review are checked for plagiarism. All manuscripts containing plagiarism, including self-plagiarism, and dishonesty are rejected.
  If plagiarism is found, the journal will contact the author and, in some cases, the author's institute and funding agencies. The paper containing the plagiarism will be marked on each page of the PDF, and depending on the extent of the plagiarism, the paper may be formally retracted, and all the authors on the papers may be blacklisted from further submissions to the journal.
The authors should ensure that they have written entirely original works, should not in general publish manuscripts describing essentially the same research in more than one journal or primary publication. Authors submitting a manuscript should notify the editor(s) if part of their contribution has appeared or will appear elsewhere, or if any related material is under consideration or in press elsewhere.

Correction and Retraction Policy

When an author discovers a significant error or inaccuracy in his/her own published work, it is the author's obligation to promptly notify the journal editor and cooperate with the editor to retract or correct the paper.
  Please note the following correction and retraction policy:
  1) Erratum.
  Notification of an important error made by the journal that affects the publication record or the scientific integrity of the paper or the reputation of the authors, or of the journal.
  2) Corrigendum.
  Notification of an important error made by the author that affects the publication record or the scientific integrity of the paper or the reputation of the authors or the journal.
  3) Retraction.
  Notification of invalid results. All coauthors must sign a retraction specifying the error and stating briefly how the conclusions are affected.
  Decisions about corrections are made by the Editor (sometimes with advice of peer reviewers) and this sometimes involves author consultation. Requests to make corrections that do not affect the paper in a significant way or impair the reader's understanding of the contribution (a spelling mistake or grammatical error, for example) are not considered.

The editorial process 

For a detailed description of the editorial process used by Opto-Electronic Advances please see Editorial Process

Covers and other artwork

Authors of accepted papers are encouraged to submit images for consideration as a cover image. Cover images are normally linked to a specific paper in that issue, but we may also be able to use other images elsewhere in the journal, such as for the hero image (top of page) on the journal website or on the table of contents. Images are selected for their scientific interest and aesthetic appeal. Please send electronic files along with a clear and concise legend explaining the image.


Please download OEA Submission Template.
Please download OEA Copyright Transfer Agreement.